CHANGELOG.md

@@ -32,6 +32,16 @@ per-workspace rolling-day token budget.
   foreign key is `ON DELETE SET NULL`, so deleting the target leaves a dangling
   alias any workspace member can reclaim. (#205)
 
+- **Temporary notes — auto-move to Trash after a workspace lifetime.** A note can
+  be marked temporary so it auto-moves to Trash once a configurable workspace
+  lifetime elapses (default `DEFAULT_TEMPORARY_NOTE_HOURS` = 24h) unless made
+  permanent first. The deadline is frozen at creation time, so later changes to
+  the workspace setting never reschedule existing notes; an hourly background
+  sweep trashes notes past their deadline (children ride along). An open
+  temporary note shows a banner with a "Make permanent" rescue action; restoring
+  a note from Trash disarms the timer so it is not immediately re-trashed.
+  Operators configure the lifetime per workspace. (#201)
+
 - **Persistent AI-chat history as the source of truth + server-side export.**
   An assistant turn is now persisted to the database step by step: the row is
   inserted upfront as `streaming` and updated as each agent step finishes, then

apps/client/src/features/page-embed/queries/page-embed-query.ts

@@ -8,6 +8,33 @@ import type {
   ToggleTemplateResponse,
   ToggleTemporaryResponse,
 } from "@/features/page-embed/types/page-embed.types";
+import { queryClient } from "@/main.tsx";
+
+/**
+ * After toggling a note's temporary state, mirror the new deadline into the
+ * shared page cache (keyed by both slugId and id) and refresh the sidebar so the
+ * menu label, the in-page banner, and the tree icon all reflect the change.
+ * Centralised here so the header menu and the banner can't drift apart on the
+ * cache-key plumbing.
+ */
+export function syncTemporaryExpiresInCache(
+  page: { id: string; slugId: string },
+  temporaryExpiresAt: string | null,
+) {
+  for (const key of [page.slugId, page.id]) {
+    const cached = queryClient.getQueryData<any>(["pages", key]);
+    if (cached) {
+      queryClient.setQueryData(["pages", key], {
+        ...cached,
+        temporaryExpiresAt,
+      });
+    }
+  }
+  queryClient.invalidateQueries({
+    predicate: (item) =>
+      ["sidebar-pages"].includes(item.queryKey[0] as string),
+  });
+}
 
 export function useToggleTemplateMutation() {
   return useMutation<

apps/client/src/features/page/components/header/page-header-menu.tsx

@@ -25,8 +25,10 @@ import { useDisclosure, useHotkeys } from "@mantine/hooks";
 import { useClipboard } from "@/hooks/use-clipboard";
 import { useParams } from "react-router-dom";
 import { usePageQuery } from "@/features/page/queries/page-query.ts";
-import { useToggleTemporaryMutation } from "@/features/page-embed/queries/page-embed-query.ts";
-import { queryClient } from "@/main.tsx";
+import {
+  useToggleTemporaryMutation,
+  syncTemporaryExpiresInCache,
+} from "@/features/page-embed/queries/page-embed-query.ts";
 import { buildPageUrl } from "@/features/page/page.utils.ts";
 import { notifications } from "@mantine/notifications";
 import { getAppUrl } from "@/lib/config.ts";
@@ -176,19 +178,7 @@ function PageActionMenu({ readOnly }: PageActionMenuProps) {
       });
       // Reflect the new deadline in the page cache so the menu label flips and
       // any banner updates. The sidebar icon refreshes via its own query.
-      for (const key of [page.slugId, page.id]) {
-        const cached = queryClient.getQueryData<any>(["pages", key]);
-        if (cached) {
-          queryClient.setQueryData(["pages", key], {
-            ...cached,
-            temporaryExpiresAt: res.temporaryExpiresAt,
-          });
-        }
-      }
-      queryClient.invalidateQueries({
-        predicate: (item) =>
-          ["sidebar-pages"].includes(item.queryKey[0] as string),
-      });
+      syncTemporaryExpiresInCache(page, res.temporaryExpiresAt);
       notifications.show({
         message: next
           ? t("Note will move to trash unless made permanent")

apps/client/src/features/page/components/temporary-note-banner.tsx

@@ -3,8 +3,10 @@ import { IconClockHour4 } from "@tabler/icons-react";
 import { Trans, useTranslation } from "react-i18next";
 import { useTimeAgo } from "@/hooks/use-time-ago.tsx";
 import { usePageQuery } from "@/features/page/queries/page-query.ts";
-import { useToggleTemporaryMutation } from "@/features/page-embed/queries/page-embed-query.ts";
-import { queryClient } from "@/main.tsx";
+import {
+  useToggleTemporaryMutation,
+  syncTemporaryExpiresInCache,
+} from "@/features/page-embed/queries/page-embed-query.ts";
 import { useGetSpaceBySlugQuery } from "@/features/space/queries/space-query.ts";
 import { useSpaceAbility } from "@/features/space/permissions/use-space-ability.ts";
 import {
@@ -42,19 +44,7 @@ export function TemporaryNoteBanner({ slugId }: TemporaryNoteBannerProps) {
         pageId: page.id,
         temporary: false,
       });
-      for (const key of [page.slugId, page.id]) {
-        const cached = queryClient.getQueryData<any>(["pages", key]);
-        if (cached) {
-          queryClient.setQueryData(["pages", key], {
-            ...cached,
-            temporaryExpiresAt: res.temporaryExpiresAt,
-          });
-        }
-      }
-      queryClient.invalidateQueries({
-        predicate: (item) =>
-          ["sidebar-pages"].includes(item.queryKey[0] as string),
-      });
+      syncTemporaryExpiresInCache(page, res.temporaryExpiresAt);
     } catch {
       // mutation surfaces the error via notifications
     }

apps/server/src/core/page/services/page.service.spec.ts

@@ -2,6 +2,7 @@ import { BadRequestException } from '@nestjs/common';
 import { PageService } from './page.service';
 import { MovePageDto } from '../dto/move-page.dto';
 import { Page } from '@docmost/db/types/entity.types';
+import { DEFAULT_TEMPORARY_NOTE_HOURS } from '../constants/temporary-note.constants';
 
 // Direct instantiation with stub deps. The Test.createTestingModule form failed
 // to resolve the @InjectKysely()/@InjectQueue() tokens at compile(), and this
@@ -420,4 +421,79 @@ describe('PageService', () => {
       });
     });
   });
+
+  describe('create() temporary deadline (#201)', () => {
+    // db stub for the workspaces.temporaryNoteHours lookup:
+    // selectFrom('workspaces').select(['temporaryNoteHours']).where(...).executeTakeFirst()
+    const makeDb = (workspaceRow: any) => {
+      const builder: any = {
+        selectFrom: jest.fn(() => builder),
+        select: jest.fn(() => builder),
+        where: jest.fn(() => builder),
+        executeTakeFirst: jest.fn().mockResolvedValue(workspaceRow),
+      };
+      return builder;
+    };
+
+    const makeGeneralQueue = () =>
+      ({ add: jest.fn().mockReturnValue({ catch: jest.fn() }) }) as any;
+
+    const run = async (dto: any, workspaceRow: any) => {
+      const pageRepo = {
+        insertPage: jest.fn().mockResolvedValue({ id: 'p1' }),
+      };
+      const db = makeDb(workspaceRow);
+      const svc = new PageService(
+        pageRepo as any, // pageRepo
+        {} as any, // pagePermissionRepo
+        {} as any, // attachmentRepo
+        db as any, // db
+        {} as any, // storageService
+        {} as any, // attachmentQueue
+        {} as any, // aiQueue
+        makeGeneralQueue(), // generalQueue
+        {} as any, // eventEmitter
+        {} as any, // collaborationGateway
+        {} as any, // watcherService
+        {} as any, // transclusionService
+      );
+      // nextPagePosition runs a real db query; stub it out.
+      jest.spyOn(svc, 'nextPagePosition').mockResolvedValue('a0' as any);
+      await svc.create('u1', 'w1', dto, undefined);
+      return { payload: pageRepo.insertPage.mock.calls[0][0], db };
+    };
+
+    afterEach(() => jest.useRealTimers());
+
+    it('freezes temporaryExpiresAt at now + workspace hours when temporary', async () => {
+      jest.useFakeTimers().setSystemTime(new Date('2026-06-26T00:00:00.000Z'));
+      const { payload } = await run(
+        { title: 't', spaceId: 's1', temporary: true },
+        { temporaryNoteHours: 5 },
+      );
+      expect(payload.temporaryExpiresAt).toEqual(
+        new Date(Date.now() + 5 * 60 * 60 * 1000),
+      );
+    });
+
+    it('falls back to DEFAULT_TEMPORARY_NOTE_HOURS when the workspace hours are null', async () => {
+      jest.useFakeTimers().setSystemTime(new Date('2026-06-26T00:00:00.000Z'));
+      const { payload } = await run(
+        { title: 't', spaceId: 's1', temporary: true },
+        { temporaryNoteHours: null },
+      );
+      expect(payload.temporaryExpiresAt).toEqual(
+        new Date(Date.now() + DEFAULT_TEMPORARY_NOTE_HOURS * 60 * 60 * 1000),
+      );
+    });
+
+    it('leaves temporaryExpiresAt undefined and skips the workspace lookup for a non-temporary page', async () => {
+      const { payload, db } = await run(
+        { title: 't', spaceId: 's1' },
+        { temporaryNoteHours: 5 },
+      );
+      expect(payload.temporaryExpiresAt).toBeUndefined();
+      expect(db.selectFrom).not.toHaveBeenCalled();
+    });
+  });
 });

apps/server/src/core/page/services/spec/temporary-note-cleanup.service.spec.ts

@@ -3,10 +3,17 @@ import { TemporaryNoteCleanupService } from '../temporary-note-cleanup.service';
 /**
  * Chainable Kysely stub that records every `.where(...)` call so the test can
  * assert the sweep only selects armed, expired, not-yet-trashed notes. The
- * terminal `.execute()` resolves the configured expired rows.
+ * terminal `.execute()` resolves the configured expired rows (the batch SELECT);
+ * `.executeTakeFirst()` resolves the per-row deadline re-read done just before
+ * each `removePage`. By default the re-read reports the note as still armed and
+ * still expired (epoch deadline < now), so the sweep proceeds to delete it;
+ * tests override `reReadFirst` to simulate a concurrent "Make permanent".
  */
 function makeDbStub(expiredRows: any[]) {
   const whereCalls: any[][] = [];
+  const reReadFirst = jest
+    .fn()
+    .mockResolvedValue({ temporaryExpiresAt: new Date(0), deletedAt: null });
   const builder: any = {
     selectFrom: jest.fn(() => builder),
     select: jest.fn(() => builder),
@@ -14,9 +21,11 @@ function makeDbStub(expiredRows: any[]) {
       whereCalls.push(args);
       return builder;
     }),
+    limit: jest.fn(() => builder),
     execute: jest.fn().mockResolvedValue(expiredRows),
+    executeTakeFirst: reReadFirst,
   };
-  return { builder, whereCalls };
+  return { builder, whereCalls, reReadFirst };
 }
 
 describe('TemporaryNoteCleanupService.sweepExpiredTemporaryNotes', () => {
@@ -38,6 +47,9 @@ describe('TemporaryNoteCleanupService.sweepExpiredTemporaryNotes', () => {
     expect(ops).toEqual(['is not', '<', 'is']);
     // last operand is the trash filter -> null
     expect(whereCalls[2][2]).toBeNull();
+    // The batch SELECT is capped so a large backlog is not pulled at once.
+    expect(builder.limit).toHaveBeenCalledTimes(1);
+    expect(builder.limit.mock.calls[0][0]).toBeGreaterThan(0);
   });
 
   it('soft-deletes each expired note via removePage, attributed to its creator', async () => {
@@ -77,6 +89,40 @@ describe('TemporaryNoteCleanupService.sweepExpiredTemporaryNotes', () => {
     expect(pageRepo.removePage).toHaveBeenNthCalledWith(2, 'good', 'u2', 'w1');
   });
 
+  it('does NOT trash a note made permanent in the race window', async () => {
+    // The batch SELECT saw the note as expired, but before its turn in the loop
+    // the user clicked "Make permanent" (temporary_expires_at -> null). The
+    // deadline re-read must catch this and skip the delete so the keep wins.
+    const expired = [{ id: 'p1', creatorId: 'u1', workspaceId: 'w1' }];
+    const { builder, reReadFirst } = makeDbStub(expired);
+    reReadFirst.mockResolvedValueOnce({
+      temporaryExpiresAt: null,
+      deletedAt: null,
+    });
+    const pageRepo = { removePage: jest.fn() } as any;
+    const service = new TemporaryNoteCleanupService(builder, pageRepo);
+
+    await service.sweepExpiredTemporaryNotes();
+
+    expect(reReadFirst).toHaveBeenCalledTimes(1);
+    expect(pageRepo.removePage).not.toHaveBeenCalled();
+  });
+
+  it('skips a note already trashed since the batch SELECT', async () => {
+    const expired = [{ id: 'p1', creatorId: 'u1', workspaceId: 'w1' }];
+    const { builder, reReadFirst } = makeDbStub(expired);
+    reReadFirst.mockResolvedValueOnce({
+      temporaryExpiresAt: new Date(0),
+      deletedAt: new Date(),
+    });
+    const pageRepo = { removePage: jest.fn() } as any;
+    const service = new TemporaryNoteCleanupService(builder, pageRepo);
+
+    await service.sweepExpiredTemporaryNotes();
+
+    expect(pageRepo.removePage).not.toHaveBeenCalled();
+  });
+
   it('does nothing when no notes are expired', async () => {
     const { builder } = makeDbStub([]);
     const pageRepo = { removePage: jest.fn() } as any;

apps/server/src/core/page/services/temporary-note-cleanup.service.ts

@@ -14,6 +14,11 @@ import { PageRepo } from '@docmost/db/repos/page/page.repo';
 export class TemporaryNoteCleanupService {
   private readonly logger = new Logger(TemporaryNoteCleanupService.name);
 
+  // Cap a single sweep so a large backlog (e.g. many notes created during
+  // downtime under a short lifetime) is not loaded into memory at once. The
+  // remainder is drained on the next hourly run; sub-hour overshoot is fine.
+  private static readonly SWEEP_BATCH_LIMIT = 500;
+
   constructor(
     @InjectKysely() private readonly db: KyselyDB,
     private readonly pageRepo: PageRepo,
@@ -32,11 +37,37 @@ export class TemporaryNoteCleanupService {
         .where('temporaryExpiresAt', 'is not', null)
         .where('temporaryExpiresAt', '<', now)
         .where('deletedAt', 'is', null) // not already in trash
+        .limit(TemporaryNoteCleanupService.SWEEP_BATCH_LIMIT)
         .execute();
 
       let trashed = 0;
       for (const page of expired) {
         try {
+          // Re-check the deadline at deletion time. The SELECT above is not
+          // transactional, so a user may click "Make permanent"
+          // (toggleTemporary sets temporary_expires_at = null) in the window
+          // between the SELECT and this per-row removePage. removePage deletes
+          // by id with only a `deletedAt IS NULL` filter and never re-reads the
+          // deadline, so without this guard a concurrently-kept note would
+          // still be trashed. Re-read the row and skip it unless it is still
+          // armed AND still expired, so a concurrent make-permanent wins.
+          const current = await this.db
+            .selectFrom('pages')
+            .select(['temporaryExpiresAt', 'deletedAt'])
+            .where('id', '=', page.id)
+            .executeTakeFirst();
+
+          if (
+            !current ||
+            current.deletedAt !== null ||
+            current.temporaryExpiresAt === null ||
+            new Date(current.temporaryExpiresAt) >= now
+          ) {
+            // Made permanent, already trashed, or no longer expired since the
+            // SELECT — leave it alone.
+            continue;
+          }
+
           // Reuse the exact soft-delete path: recursive over children, removes
           // shares in a transaction, and emits PAGE_SOFT_DELETED (tree
           // invalidation + watcher notifications). Attribute the automatic

apps/server/src/database/migrations/spec/20260626T130000-page-temporary-notes.spec.ts

@@ -1,88 +0,0 @@
-// Mock the `sql` tagged template so the migration's partial-index statement is
-// recorded without a real database. Keep `Kysely` (type-only) intact.
-const sqlCalls: string[] = [];
-jest.mock('kysely', () => ({
-  sql: (strings: TemplateStringsArray) => {
-    sqlCalls.push(strings.join('{}'));
-    return { execute: jest.fn().mockResolvedValue(undefined) };
-  },
-}));
-
-import {
-  up,
-  down,
-} from '../20260626T130000-page-temporary-notes';
-
-/**
- * Chainable Kysely schema stub: each builder method returns `this` and records
- * (method, firstArg) so the test can assert the columns/index the migration
- * touches. `addColumn` runs its column-builder callback to exercise it.
- */
-function makeSchemaStub() {
-  const calls: Array<[string, any]> = [];
-  const colBuilder: any = new Proxy(
-    {},
-    { get: () => () => colBuilder },
-  );
-  const builder: any = {
-    schema: {} as any,
-    alterTable(name: string) {
-      calls.push(['alterTable', name]);
-      return builder;
-    },
-    addColumn(name: string, _type: any, cb?: (c: any) => any) {
-      calls.push(['addColumn', name]);
-      if (cb) cb(colBuilder);
-      return builder;
-    },
-    dropColumn(name: string) {
-      calls.push(['dropColumn', name]);
-      return builder;
-    },
-    dropIndex(name: string) {
-      calls.push(['dropIndex', name]);
-      return builder;
-    },
-    execute: jest.fn().mockResolvedValue(undefined),
-  };
-  builder.schema = builder;
-  return { db: builder, calls };
-}
-
-describe('migration 20260626T130000-page-temporary-notes', () => {
-  beforeEach(() => {
-    sqlCalls.length = 0;
-  });
-
-  it('up adds both columns and creates the partial cleanup index', async () => {
-    const { db, calls } = makeSchemaStub();
-    await up(db);
-
-    const added = calls.filter((c) => c[0] === 'addColumn').map((c) => c[1]);
-    expect(added).toContain('temporary_expires_at');
-    expect(added).toContain('temporary_note_hours');
-
-    const altered = calls.filter((c) => c[0] === 'alterTable').map((c) => c[1]);
-    expect(altered).toContain('pages');
-    expect(altered).toContain('workspaces');
-
-    // The partial index is created via the raw sql tag.
-    expect(sqlCalls.join(' ')).toContain('pages_temporary_expires_at_idx');
-    expect(sqlCalls.join(' ')).toContain('temporary_expires_at IS NOT NULL');
-    expect(sqlCalls.join(' ')).toContain('deleted_at IS NULL');
-  });
-
-  it('down reverses both columns and drops the index', async () => {
-    const { db, calls } = makeSchemaStub();
-    await down(db);
-
-    const dropped = calls.filter((c) => c[0] === 'dropColumn').map((c) => c[1]);
-    expect(dropped).toContain('temporary_expires_at');
-    expect(dropped).toContain('temporary_note_hours');
-
-    const droppedIdx = calls
-      .filter((c) => c[0] === 'dropIndex')
-      .map((c) => c[1]);
-    expect(droppedIdx).toContain('pages_temporary_expires_at_idx');
-  });
-});

apps/server/src/database/repos/page/page.repo.restore.spec.ts

@@ -0,0 +1,64 @@
+import { PageRepo } from './page.repo';
+
+/**
+ * Regression guard for #201: restorePage must disarm the temporary-note death
+ * timer by setting `temporaryExpiresAt = null` alongside the un-delete fields.
+ * Otherwise a restored note whose frozen deadline already passed would be
+ * re-trashed by the very next cleanup sweep. There is no real DB here — a
+ * chainable Kysely proxy records every `.set(...)` payload so we can assert the
+ * single restore UPDATE clears the deadline.
+ */
+function makeRestoreDbStub(opts: {
+  pageToRestore: any;
+  descendants: any[];
+}) {
+  const setCalls: any[] = [];
+  const proxy: any = new Proxy(function () {}, {
+    get(_t, prop) {
+      if (prop === 'then') return undefined;
+      if (prop === 'set')
+        return (payload: any) => {
+          setCalls.push(payload);
+          return proxy;
+        };
+      if (prop === 'executeTakeFirst')
+        return () => Promise.resolve(opts.pageToRestore);
+      if (prop === 'execute') return () => Promise.resolve(opts.descendants);
+      if (prop === 'withRecursive')
+        return (_name: string, cb: any) => {
+          // Exercise the recursive CTE builder against the proxy without a DB.
+          try {
+            cb(proxy);
+          } catch {
+            // builder shape only; ignore
+          }
+          return proxy;
+        };
+      return () => proxy;
+    },
+  });
+  return { proxy, setCalls };
+}
+
+describe('PageRepo.restorePage temporary-timer disarm (#201)', () => {
+  it('clears temporaryExpiresAt together with the un-delete fields', async () => {
+    const { proxy, setCalls } = makeRestoreDbStub({
+      // No parent => the deleted-parent lookup and detach branch are skipped, so
+      // the only UPDATE is the bulk restore we assert on.
+      pageToRestore: { id: 'p1', parentPageId: null, spaceId: 's1' },
+      descendants: [{ id: 'p1' }],
+    });
+    const eventEmitter = { emit: jest.fn() } as any;
+
+    const repo = new PageRepo(proxy, {} as any, eventEmitter);
+
+    await repo.restorePage('p1', 'w1');
+
+    expect(setCalls).toHaveLength(1);
+    expect(setCalls[0]).toEqual({
+      deletedById: null,
+      deletedAt: null,
+      temporaryExpiresAt: null,
+    });
+  });
+});